AutoDone builds and manages AI-powered compliance systems inside your existing crew department — so your team stops chasing certificates and starts running a fleet that's always inspection-ready.
Four people. Twenty vessels. One hundred and eighty crew members. Every certificate tracked manually in a spreadsheet that was built in 2019 and breaks when someone sneezes.
Certificate expiry tracking lives in Excel files with broken formulas, inconsistent naming, and no automatic alerts. Someone has to open it every Monday. Until they don't.
Certificates arrive as email attachments with no consistent subject line, no tagging, and no routing. Finding the right document during a PSC inspection takes hours you don't have.
One missed certificate. One PSC inspection. One detained vessel costing $10,000–$30,000 per day. Your entire management contract at risk from an administrative failure.
Renewal requests sent by email. Followed up by another email. Escalated by WhatsApp. Then a phone call. All while the expiry date moves closer and the vessel's next port call doesn't.
We build, deploy, and manage a system of AI agents inside your existing infrastructure. No new software to learn. No data leaving your environment. Just compliance that runs itself.
Our agents operate within strict, rules-based constraints. They flag data, automate sequences, and stage tasks — but always leave final critical validation to a human eyes-on check. No autonomous decisions. No rogue actions.
Monitors your inbox and shared drive continuously. When a certificate arrives — from any manning agent, in any format — it reads, classifies, and extracts the critical data. Names the file correctly. Files it in the right folder. Updates the compliance record. No human involved.
Watches every certificate across every crew member across every vessel. Understands context — a certificate expiring in 60 days for a crew member currently at sea is more urgent than one for someone on leave. Sends proactive alerts before problems become crises.
Physically chases your manning offices in Manila, Mumbai, and Odessa to retrieve missing certificates before they become detentions. Renewal requests on day one. Follow-up on day 7. Escalation to your Crew Manager on day 30 with a full status report. Weekly compliance briefing to your Operations Director every Monday at 8am. Written contextually. Sent automatically.
A structured four-week deployment. No disruption to your current operations. Your team doesn't change how they work — the system fills the gaps around them.
We map your current workflow in detail. Tools, naming conventions, manning agents, flag states, escalation chains. Every gap identified before we build.
We configure the three agents inside your existing environment. Your Google Drive. Your email. Your crew management system. Nothing moves to ours.
We run real crew data through the system with your team. Every output reviewed. Everything refined before it goes live.
Monthly check-in calls. System monitoring. Workflow updates as your fleet changes. You don't maintain it — we do.
We build inside your infrastructure — not ours. Every integration runs through encrypted API connections directly into your corporate systems.
Seafarer passports, medical certificates, and STCW records are stored exclusively in your own Google Workspace, Microsoft SharePoint, or OneDrive. AutoDone holds zero copies on external servers.
All integrations communicate via OAuth 2.0 authenticated, end-to-end encrypted API connections. No plain-text data transmission. No third-party data brokers. GDPR compliant by design.
Our agents flag, automate, and stage — they never make unilateral compliance decisions. Every critical action requires a human sign-off. Your Crew Manager stays in control. Always.
One prevented detention pays for your entire annual management fee in a single day. Every engagement includes full build, deployment, and ongoing management. You don't touch the system — we run it.
20 minutes. We map your current compliance process, identify the gaps, and show you exactly what an agent system would look like inside your operation.